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La Te X Template Instructions

ETD Technical Support: Introduction to the La Te X Formatting Template

This tutorial is a concise introduction to using the Application Support Center's La Te X Formatting Template and is not intended as a tutorial on the use of La Te X.

Documentation on how the Template works

Make sure that you have the latest version of Mik Te X (current release is 2.9) installed and the latest La Te X template(available at the UF ETD website) before you start working on your thesis. Do not delete any of the style/cfg files in the template we provide. Also, try to keep your figures (maybe in subfolders if need be) under the same directory where you keep your files.

USE AN ORIGINAL COPY OF THE TEMPLATE DOWNLOADED FROM OUR SITE. There are several copies of the template being passed around from friend to friend. Some of these work fine, but when they don't, it is much harder for us to trouble-shoot. We will not be responsible for any issues that result from "bootleg" copies of the template. Our template is set up to use Mi K Te X 2.8 or 2.9 which are the current releases of Mi K Te X, although version 2.8 is now considered "out of date." Please make sure you have the complete installation of Mi K Te X. The "Basic Mi K Te X" doesn't have many of the specialized packages required by the template. We have attempted to anticipate the packages needed and included the .sty files we require. Please keep these files in the same folder as your .tex files you are using for your thesis or dissertation.

The main file is main.tex. This file puts all of the individual files together into a single document. Simply put your information in the appropriate location in the main.tex file (your abstract in abstract.tex, your chapter 1 in chapter1.tex, etc.). If you do not change the main file name, PC user can use the "make_xelatex.bat" file to create their pdf. Double-clicking on this file will generate a pdf entitled "main.pdf" which can be re-named "last-name_first-initial.pdf and submitted to the Editorial Office EDM System.

Do not replace the included packages file with your own packages file. We have included most commonly used packages and a few packages that are absolutely important for the template to work properly. If you want to include additional packages, please include them at the end of the included packages file, but before the last hyperref package declaration!

The best way to get the pdf output (in accordance to the UF Editorial Office requirements) is through using xelatex compilation method - this allows the greatest flexibility for figures. We have tested .jpg, .png, .bmp, .pdf, amd .eps successfully (.gif and .tiff have not worked, so please avoid those).


Known Issues

Ragged right text is an Editorial Office requirement. If you justify your text you will have to undo that change to get your manuscript approved. And while we're on the subject of getting your document approved, don't use bold type or vertical lines in your tables.

When you place an extra linespace in your .tex file before and/or after your equations TEX puts another paragraph space in your finished document that will need to be removed. Speaking of equations, the equationarray environment is convenient but TEX treats that array as a single object, often causing page breaks that have too large of a margin at the bottom of a page because an array can't be broken.

The \addcontentsline command causes an error to be reported but usually doesn't cause a problem with the output. Since this command is necessary to create the output required we live with the error. However, if you don't get any output - that's another story.

If you have a single appendix there's a problem getting both the Table of Contents and the figure, table, and equation numbering system to work properly in the appendix. The easiest fix is to have two or more appendices. However, if you must have only one appendix please use the "One single appendix" file but use the "Two or more appendices" file to load multiple appendices.

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