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FISMA Data Moving User Guide

In support of those who work in the FISMA environment, a data moving facility has been implemented that allows users to securely move files and folders in and out of the FISMA environment. All files moved using this facility are subject to AV (anti-virus) and DLP (data loss prevention) scanning which examines each file for malicious content and data protected by regulation such as PII (personally identifiable information) and PHI (protected health information). All actions and scan results are logged for auditing purposes. This document provides an overview of the workflow necessary to move files in or out of the FISMA environment.

Files are moved in and out of the FISMA environment using designated INBOX and OUTBOX folders made available to users both inside and outside the FISMA environment. With the Fed VPN enabled, files can be moved into the environment by copying them to any of the \INBOX folders made available from the Data Mover network file share, represented in the diagram above as drive T:\. An automated process will detect the existence of files copied into the Data Mover INBOX folders and initiate a series of tasks to move the files from the Data Mover network file share, conduct AV/DLP file scanning and file auditing activities and then make the files available in the corresponding INBOX folder on the file-system inside the FISMA environment. The same process is applied for outbound files placed in designated OUTBOX folders, but in reverse.

The following tables document the location of the designated INBOX/OUTBOX folders:

Access Roles

Access to resources within the FISMA environment is granted by assigned user roles. Those roles are mapped to AD security groups which are used to control access to files and folders in the secure environment. The data moving facility honors those security groups by restricting access and visibility to only the INBOX/OUTBOX folders that each user has associated rights to.

Step by Step Example

1.

From your AHC managed desktop or laptop computer, enable the Fed VPN (virtual private network)

2.1

Windows - Connect to the Data Mover network file share

2.2

Windows- Alternative, manual connection

2.3

Mac OS X- Connect to the Data Mover network file share

3.

Explore to any desired Data Mover INBOX folder.

4.

Copy file(s) to the desired INBOX folder- INBOX\TX-EQRO in this example

5.

Pickup files inside the FISMA environment and relocate to your desired destination. - The speed by which files are transferred between the Data Mover network file server and the secure FISMA environment is dependent on the size of the file(s) to be moved. Larger files may take more time to process. - Once the file(s) have been successfully transferred to the FISMA environment they are automatically removed from the originating INBOX folder. - File(s) that are not picked or relocated in the FISMA environment are automatically removed each night from their destination INBOX folder.


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